For trade subcontractors
Every site change, priced and approved before the work is done.
Your crew sends a photo or voice note from site. Variation Capture checks it against the contract, prices it from your rate card and drafts the variation. You approve it, and the builder signs off from a link.
- Prices from your rate card
- No app for the builder
- Nothing sent without you
"Builder's asked us to move the switchboard from the garage to the laundry. Extra 8 metres of conduit…"
- Outside scope. Sched. 2 §2.8 excludes relocation.
- Instructed by Dan K., Site Supervisor (verbal)
- Written notice due in 2 business days
Extra work is easy to do and hard to get paid for.
Agreed on site, never written down
"Just move it while you're there." The instruction is verbal, the work gets done, and there's no record when the claim goes in.
Priced weeks later, from memory
Someone in the office chases photos and hours at month end. Small jobs get dropped because they aren't worth the paperwork.
Notice deadlines slip past
Most subcontracts need written notice within days. Miss it and the builder can knock the variation back, however fair it is.
How it works
From a photo on site to a signed variation.
-
1
Your crew sends it from site
A photo and a voice note, the moment the builder asks. No forms and no new app to learn.
On site -
2
The agent reads it
It works out what changed, checks it against your contract scope and records who gave the instruction.
Automatic -
3
It's priced from your rate card
Labour and materials come from your own rates and margins, so the numbers match how you quote.
Automatic -
4
You approve it
Check the lines, edit anything, then send. Nothing goes to the builder until you say so.
Office -
5
The builder signs off
They get an email with a secure link to approve or query it. No login, no app. Every dollar lands in your tracker.
Builder
See it run end to end
The demo plays a real job: a switchboard relocation, from Jono's voice note to the builder's approval.
What it's worth
Work out what's slipping through.
Move the sliders to match your business. The estimate counts variations you currently don't bill, or write off when the builder disputes them, plus the office time spent chasing and pricing them.
An estimate from your own numbers, not a guarantee. Office time assumes drafting drops to about 10 minutes a variation, with you still reviewing each one.
Built for how variations really go
The paperwork done right, without the paperwork.
Your rates, not a guess
The agent only picks items and quantities from your rate card. Prices, margins and GST are applied from your numbers every time.
Checked against the contract
Each request is compared with your scope inclusions and exclusions, and the clause is quoted on the variation.
Notice deadlines tracked
Verbal instructions are flagged, and you're reminded before the written-notice window in your subcontract closes.
You stay in control
Every variation waits for your approval. Edit lines, add notes, or hold it back. Nothing goes out on its own.
Easy for the builder
A clear email with photos, clauses and a PDF. One tap to approve or query, with no account to create.
Every dollar tracked
See what's submitted, approved, queried and invoiced on each job, ready for your progress claim.
Setup
Set up with you, on one call.
We load your rates and contracts for you. Your crew doesn't need training. If they can send a photo, they can use it.
Book a setup call-
Send us your rate card
A spreadsheet or price list is fine. We load your labour rates, materials and margins.
-
Add your live jobs
Upload each subcontract and scope so variations can be checked against them, plus your builder contacts.
-
Connect your crew
Your team gets a Variation Capture chat to send photos and voice notes from site.
-
Approve your first variation
The next time a builder asks for something extra, it's priced and waiting for you in the office.
Questions
Does the AI decide the price?
No. It reads the message and picks the matching items and quantities from your rate card. The prices, margin and GST always come from your rate card, and you review every line before anything is sent.
Does the builder need an account?
No. They get an email with a secure link for that one variation. They can approve it or send a query without logging in or installing anything.
Which trades is it for?
Any subcontractor who prices variations from a rate card: electrical, plumbing, HVAC, carpentry and more. The demo shows an electrical contractor.
Is an approved variation the same as getting paid?
No. Approval gives you a signed, priced record with the instruction, photos and contract clause attached. You still claim it through your normal progress claim, but with the evidence to back it.
What if the agent gets something wrong?
You'll see it before the builder does. Edit the description, quantities or lines in the office, then approve. Assumptions are listed on every draft so they're easy to check.
Stop doing extra work for free.
See a variation go from site to signed in about two minutes.